How to write a letter or an email - Trương Văn Ánh

Nội dung text: How to write a letter or an email - Trương Văn Ánh

1. How to write a letter or an email Trương Văn Ánh Trường Đại học Sài Gòn
2. A formal letter or email has six parts: 1/ Address, date 2/ Greeting 3/ Body (3 – 4 paragraphs) 4/ Closing 5/ Farewell 6/ Name /signature
3. Write a letter to invite a friend to a party held on the occasion of your passing an examination. 25 Dinh Tien Hoang St. District 1 HoChiMinh City February 1st, 2016 Dear Mary, I am very happy to have passed a KET last week. How happy all my family is! On this great occasion my parents allow me to hold a party at Arc-en-ciel restaurant on February 10th, 2016. You will certainly come. The party will begin at 5:30 PM. We will be happier to see our common friends and enjoy delicious dishes at this famous restaurant. Then we will play some nice games. I do hope to see you on that day. Cordially yours, Lan
4. Write a letter to accept the invitation to a birthday party: 21 Longman St. Columbia district, London Feb. 1st, 2016 Dear Lan, I am very happy to get your letter of invitation to your birthday party next week. How nice you are! It is certain that I will come. I have thought of a nice gift for you, but it is a secret now. It is sure that there will be new games for me to learn how to play. How wonderful! Now I have been looking forward to enjoying the party. Thank you very much for inviting me! See you at the party. With love, Mary
5. An informal letter or email has five parts: 1/ Greeting 2/ Body (3 – 4 paragraphs) 3/ Closing 4/ Farewell 5/ Name /signature
6. Hi Linda, How’s it going? Sorry I haven’t been in touch for such a long time but I’ve had exams so I’ve been studying every free minute. Anyway, I’d love to hear all your news and I’m hoping we can get together soon to catch up. We just moved to a bigger flat so maybe you can come and visit one weekend? Looking forward to hearing from you! Love, Helga
7. Hi Jo, Just wanted to let you know we got the project! They’re signing tomorrow, so we should be starting the planning next week. Regarding your presentation to them last year, do you still have the Powerpoint files? Anyway, gotta go. Thanks Jim
8. 1/ Address, date House number, street, district, city Country Month day, year 2/ Greeting Hi , Dear , Dear :
9. 3/ Body The content of the letter/email. (the most important part of the letter/email) This part answers all the questions/requirements of the letter/email The body may have 3 - 4 paragraphs. 4/ Closing Looking forward to hearing from you! I do hope to see you on that day. Thank you very much for inviting me! See you at the party.
10. 5/ Farewell Love, With love, Yours cordially, (Cordially yours,) Yours respectfully, (Respectfully yours,) Yours faithfully, (Faithfully yours, ) 6/ Write your name (signature)
11. The body may have: + opening paragraph + main paragraph1 + main paragraph 2 + Closing paragraph
12. You must start the opening paragraph in a new line. The opening paragraph is the place to react to your friend’s or relative’s email. In order to do so, you can use a number of different expressions. Here we have some examples: • It’s nice / great / good to hear from you. • It’s nice / great / good to read your email. • I’m glad to hear your news. • I’m excited about (your news.) • It’s great to hear that • I’m sorry to hear that • I’m really sorry to read your news. • Thanks a lot for writing! • It was good to receive your email. • Thank you very much for your email.
13. Main paragraphs For the main paragraphs, there aren’t any fixed expressions which you must use, as it depends mostly on what you have to write about. However, you should try to make use of connectors and appropriate punctuation. You must answer all the questions or requirements in the topic.
14. Closing paragraph As we mentioned earlier, a closing paragraph in this Writing part 3 is used to start saying goodbye to the addressee and to ask for a response to your email. So we can use the following expressions: • Well, it’s time to say goodbye. • Anyway, I have to go now. • Well, it’s time to go. • Anyway, gotta go. • I really hope to hear from you soon. • I’m looking forward to hearing from you. • I hope you write back soon. • Make sure you write back soon.
15. Farewell There are many ways in English to close an informal email. The most frequently used ones are the following: • Best wishes, • Best, • Sincerely, • Take care, • All my love, • Love, • Lots of love, • See you soon, • Regards,
16. Good luck!